![]() ![]() The final PDF file is your canonical document for distribution. ![]() You will still be doing your final editing and approval in PDF. You will still be delivering files to printers. There are two options: stop using PDF and make the PDFs you produce accessible.įor the reasons given above you are probably not in a position to stop producing PDFs. People who use assistive technologies like screenreaders and magnifiers have considerable problems with PDF, described in more detail in Chapter 2. Often the substantive content on the website itself is in PDF – reports, brochures, newsletters.īut while PDF is convenient for creators and distributors of content, it is not for some consumers of content, notably people who are not in a position to use Adobe Reader to display PDF on a standard desktop system (or print the document!) and read the content visually off the page. It is likely, then, that any organisation produces PDFs as their main form of content production, second only perhaps to their website. And finally, PDF gives you a way to collect images and text together in a single file, which gave it the edge over that other ubiquitous format, HTML, when you want to email your report. There is an incorrect belief that PDF files cannot be edited or changed, so people are confident that their documents will always present their intended message. PDFs let you keep your publications in your corporate font and colours and style, so your manager is happy. Adobe has always provided a free reader, Adobe Reader, for most users. PDF is an open format, so every platform has a PDF reader and they all display documents the same – you can’t send a Microsoft Word document to someone on a different platform and count on it looking the same. The existing business processes had already produced millions of PDF files and continued to produce new PDF files as the final, edited format, so it was no extra work. There were and are good reasons for this. The problems arose when people started trying to use PDFs not for print but for online distribution and eBooks and other non-print purposes. ![]() Because PDF cares about font, and colour, and layout, the editor can be confident that the printed document will look just as they intended. Minor corrections are made and the final PDF sent a commercial printer.
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